DSPD Payment Approval Process

The payment runs through the validation process each time it is submitted for review at the next stage of the payment process.  The first review for validation occurs when the provider submits the payment.  If the payment successfully passes the validation, it is automatically sent to the support coordinator for review.  Otherwise, it remains with the provider in "Error" status because it failed the validation.  

The second review of the payment occurs with the support coordinator.  If the support coordinator attempts to approve the payment and it passes the validation, it is automatically sent on to the DSPD payment tech for review.  Otherwise, its status will be marked as an "Error" because it failed the validation.  

The final review of the payment occurs with the DSPD payment tech.  If the payment tech attempts to approve the payment and it passes the validation, it is automatically sent on to CAPS for final processing.  Otherwise, its status will be marked as an "Error" because it failed the validation.

When the payment tech approves the payment, they must certify that the following statement is true as required by the Office of Fiscal Operations' policy:

"I certify, to the best of my knowledge, the payment is proper. "

The payment tech should limit the number of payments they process at one time to 10 or 20.  That number of payments is ideal because it is not so high the volume will bog down the system (because the validations have to run against each payment being processed).

Below are the steps used by the payment tech to approve the payment.

Step 1 - Go to the "E-Payment" screen.

Step 2 - Mark the payment as "Approved"

Step 3 - Click on the "Process" button located at the bottom of the screen.